Submit your abstract – from 1 February 2025

Please follow the step-by-step instructions carefully to ensure that your presentation meets our strict guidelines. 

• The abstract language is English. 
• The templates provided are the only format accepted please see “How to write and submit an EACTS Abstract” below. 
• Since the abstracts will be judged anonymously, the text may not reveal the institutional affiliation. 
• Mark the category which best describes the subject of your abstract.
• If the paper is to be considered for any award or prize, mark the corresponding field when submitting the abstracts. (See Awards And Prize details – please note that to complete your abstract submission, you will be required to upload the applicable covering letter from your Director of Service or Laboratory in the Institution at which the research programme has been undertaken). 
• You may upload a film with your abstract – See Film guidelines below
• Each abstract submitted to the Association for possible presentation at the EACTS Annual Meeting must summarize an original contribution and must not have been submitted, presented, published or accepted for presentation or publication elsewhere.
• Please note that it is not possible to make any corrections to the abstract content or information (such as Presenter details, authors list etc). In order to correct your abstract you must withdraw it and submit a new corrected version prior to the deadline. Note that, such replacement of the abstract is not possible after the deadline.  In the case of errors in your abstract discovered after the deadline, you may indicate the correction during the presentation at the congress. However, changes will not be included in the publications.  If accepted, your abstract will be published as submitted.

Abstracts will not be accepted unless they are submitted according to the format and instructions described previously, and submitted using the online system no later than the dates given above. 

The EACTS way of abstract submission is by a short PowerPoint presentation. The reason is that we think it is simpler to submit an abstract in this way and it will also a allow a faster and better review process. 

Please follow the instructions carefully. A presentation which is understandable and follows the instructions is much more likely to be accepted for presentation at the meeting. 

It is mandatory to download and use the 2025 EACTS Abstract Template EACTS ABSTRACT TEMPLATE.  Only this template is accepted and only a maximum of 7 slides is allowed! 

Slides overview  

Slide 1: Title & ID – The first slide contains the Title of the presentation and also the Abstract ID from the online submission site 

• Do not use the “Enter” button in your title. This action will add hard returns, which are not allowed. 
• Do not use abbreviations in the title. Abbreviations may be used in the following slides. 
• Do not end the title with a period (.) 
• Do not use quotation marks in a title (” “) 
• The title must not be CAPS. Do not bold, italicize, underline, superscript or subscript any items in the title. 

Slide 2: Background and study objective (maximum 8 bullet points) 

Slide 3: Patients (if applicable); maximum 8 bullet points 

Slide 4: Methods (maximum 8 bullet points) 

Slide 5: Results 1 (can include Text, Table, Graph, image, but no videos) 

Slide 6: Results 2 (if necessary, a second slide with results is allowed) 

Slide 7: Conclusion (only text. maximum 5 bullet points) 

• No slides are allowed to contain any reference to the hospital, university or author.  Do not include authors in the title. If you enter authors in the title, your presentation will be rejected. Do not include institutions in the title. If you enter institutions in the title, the presentation will be rejected. 
• Font, size, and color for text have been formatted for you in the Slide Master. 
• When you have finished your presentation, please save your presentation first as a PPT or PPTX file (depending on which version of PowerPoint you use) for your own reference. 
• After this use the option in PowerPoint to save your file as a PDF file. Click “File”, choose the option “Save as”, choose the location where you want to save the file, type the File name – please use your Abstract Id as the file name and in the “Save as type” list, click PDF (*.pdf). Fig 1. 
• Choose the smaller file size , click “Minimum size (publishing online). Fig. 2. 
• The PDF file is uploaded through the EACTS website, not the PPT or PPTX file. 

Abstracts with Films

If you wish to submit a film with your abstract, you are requested to UPLOAD a copy of the film for review within the abstract submission programme along with the general abstract.  

Guidelines to film authors: 

• Films should essentially be technical movies. 
• The film should be no longer than 10 minutes.
• Sound is acceptable, but not necessary. However, live narration by the principal surgeon is a requirement of participation.
• Avoid time-consuming sequences showing conventional approaches and cannulations (cardiac surgery). Specific approach should be briefly demonstrated only in very particular cases (e.g. minimally invasive, etc). 
• Indicate clearly the view that is being shown, e.g. surgeon’s view (as seen by the surgeon), overhead view, or view from the patient’s head. 
• When it is difficult to identify the details or orientation of a surgical view, an explanatory drawing may be helpful and should be shown within the film just before the operative view. 
• Should an author wish to report results of series, the film itself should be shortened to 5 minutes and ‘slides’ incorporated in the film (not shown on separate projector). 

  Technical information: 

• File size must not exceed 150MB per Abstract. 
• Allowed Files are: a) .mpg  b) .mov c) .wmv d) .mp4 

Please contact our technicians for queries regarding the media files.

Films should be uploaded along with the abstract during the abstract submission process.